Meeting Rooms @
Anderson County Library

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Meeting Facilities Policy

The Anderson County Library provides meeting facilities for the use of nonprofit, non-sectarian, and governmental organizations of Anderson County during business hours.  The rules of use for the library’s facilities are designed to allow equal access to all qualified groups in the county.  Any such groups which agree to follow these rules may use the facilities.

Priority for use will be given to library-related programs and those co-sponsored by the library.  Other organizations and individuals will be granted permission for use on a first-come, first-served basis.  Our goal is to make our meeting facilities available to as many organizations and programs as possible.  To this end, facilities may not be booked for ongoing, regular meetings.  Facilities may be booked up to three months (90 days) in advance of the meeting date.

Library facilities may not be used for the following events: celebratory services, political campaigns, promotion of specific political candidates, personal social activities, and/or fundraising.

Business and partisan political groups which seek to promote a product, idea, belief, or person to the general public are prohibited from meeting in library facilities.  Businesses that are training employees in citizenship, coping skills or other areas that assist employees in living a more productive life may meet.  Meetings or training sessions that require more than one day’s use must receive approval from the library director.

Users of the facilities may charge for tuition or materials used in their programs or allow membership fees to be collected.  Money may not be collected for any other purpose.  Sale of services or goods on site is prohibited.  The library will not take registrations nor collect money for non-library sponsored events.

The library board of trustees and library staff do not necessarily endorse the thoughts, principles, beliefs, or doctrines of a group using the meeting facilities, any more than they endorse the thoughts, principles, beliefs, or doctrines of every book on library shelves.  The library reserves the right to refuse or cancel any reservations if, in the judgment of library officials, it is in the best interest of the library to do so.

Sponsors using meeting facilities shall be required to indemnify and hold harmless the library from any and all claims or actions attributable to the use of  the library facilities.  The sponsors may be required to provide a certificate of insurance to the library, insuring it from liability and claims resulting from the sponsor’s use of the facilities.

Users of the facilities may not use the library as a mailing address.  Non-library groups meeting in the library may not claim endorsement by the library or state or imply that the library is sponsoring the program.  Publicity announcing meetings must not imply library sponsorship.  Copies of announcements may be requested for approval before distribution.

Reservations for a meeting must be made at least 48 hours in advance of he meeting.  A meeting reservation form must be completed at least two days (or 48 hours) before the meeting takes place.  The person representing an organization requesting use of a room must sign a statement that he or she has read this policy and agrees to accept the responsibilities stated herein.  This person must be and Anderson County Library cardholder in good standing.

Library maintenance staff will set up meeting rooms as required by a group.  Chairs and tables may not be moved from one room to another.  Janitorial service is not provided.  Users are responsible for removing all meeting materials and leaving the room clean and orderly, or  additional charges may be made by the Library to cover janitorial expenses.  These charges will be assessed against the library cardholder signing the reservation request.  This applies regardless of whether a rental fee is charged.

No materials or equipment may be stored in any meeting room or closet for any length of time.  The library assumes no responsibility for items left in meeting rooms.

The person(s) or organizations conducting the meetings accept full responsibility for proper conduct of those attending the meeting, and any damage to library property by those attending.  The chairman or host for the meeting is responsible for maintaining quiet conditions during the meeting, as well as while entering and leaving the library.

When a facility is to be used by groups or organizations of students or other young people (18 or younger), an adult sponsor must make the reservation and must be present and responsible for the entire meeting.

Food and drink, but no alcoholic beverages, may be served in the first floor meeting rooms and conference room. Boxed meals and snacks are acceptable.  Catered events require approval of the library director.  Food and drink may not be taken out of the meeting rooms into the library.  No food or drink of any kind is allowed in the second floor conference or study rooms.

If using the library's audio-visual equipment, the group/individual using such equipment is responsible for damage, loss, or theft of the equipment requested.

The library reserves the right to move an activity or program to another suitable location within the library.

A minimum fee of $15, with a sliding scale, will be charged to any organization/individual if a meting room, conference room, board room, or kitchen is not left in good condition, as determined at the discretion of the library.  This fee will be in addition to any rental fee.

County government agencies are not charged fees for use of library facilities or equipment.

FACILITIES

The library’s main meeting room seats 250 and is located off the main lobby.  This room may be separated into three distinct rooms (A, B, or C), each seating 75.  Room C is equipped with an LCD projector through which PowerPoint, VHS, and DVD presentations can be made.  An overhead/Opaque projector is also available through the LCD projector.  Projection screens are installed in each room.  There are four conference rooms, one located off the main lobby and three in the second floor reference area, which seat 8 - 10 around a table.  Each conference room has a whiteboard.  Wireless Access to the internet is available in each room.   No smoking is allowed in any area of the library.

To Reserve a Meeting or Conference Room, Please call Community Services  at (864) 260-4500 or email at communityservices@andersonlibrary.org.

For larger views of the Meeting room watch this Slide Show.

Views of Large Meeting Room

Views of Rooms A, B, C

Views of Conference Rooms