Community Affairs Assistant-Library Technical Assistant
General Job Description/Essential Duties and Responsibilities:
Assists Community Services Coordinator as required, including coordination of special programs and events, such as the Spelling Bee and Staff Days.
Assists Community Services Coordinator with creation of promotional materials and publicity as requested.
In conjunction with the Community Services Coordinator and Friends Board liaison, helps plan, implement, supervise, coordinate, monitor and evaluate all Friends Bookstore, Café and Workroom operations.
Helps coordinate Friends’ volunteers by:
- Actively recruiting volunteers to staff the Friends Bookstore, Café and Workroom.
- Reviewing applications of volunteers and conducting interviews of suitable candidates on a regular basis. Placing volunteers as suitable.
- Planning and conducting orientation and training of all volunteers on Friends Bookstore, Café and Workroom procedures. This includes producing suitable and up-to-date training materials, including written job descriptions.
- Conferring daily with volunteers to assist with difficult or unusual tasks, and resolving problems.
- Planning staffing needs and scheduling work assignments, including reorganization of work schedules when volunteers are unable to work a scheduled shift and working to fill in shifts when necessary. Producing written work calendars on a regular and timely basis.
- Monitoring the workflow and staffing needs of the Friends Bookstore, Café and Workroom to ensure smooth operation.
- Producing a monthly memo for volunteers to update volunteers on procedures and information pertaining to the Friends Bookstore, Café and Workroom.
- Giving evaluations to volunteers to assess training needs.
- Planning and executing an annual volunteer recognition event.
- Working with volunteers to evaluate all donations to the Friends of the Library.
Monitors all cash management for the Friends Bookstore and Café operations by:
- Preparing and maintaining balanced cash drawers for the Friends Bookstore and Café on a daily basis or as necessary.
- Reconciling daily receipts and cash register reports
- Monitoring and balancing gift certificate purchases.
- Preparing and sending monthly Café tabs to staff and tracking payments from staff.
- Ensuring monthly deposit is ready for Friends Treasurer.
- Developing and implementing systems and processes to establish and maintain financial records for the Friends Bookstore and Café.
- Filing all associated paperwork in a timely manner.
Keeps the Friends Bookstore and Café supplied with needed merchandise, supplies and signage by:
- Inventorying and ordering stock for the Friends Bookstore and Café on a semi-monthly basis, at least.
- Receiving merchandise and supplies; calling about incorrect orders; verifying invoices and packing slips.
- Overseeing the maintenance of stock, displays, signs and store merchandizing. Creating signage and bookmarks when necessary.
- Organizing and supervising annual and periodic inventories.
- Ensuring bills are paid.
Assists with reception desk duties, including scheduling of meeting rooms.
- Assists with maintaining reservations of public and internal meeting room space. Provides weekly schedule to Community Services Coordinator, Maintenance Crew, Community Services Assistant and Security Guard and posts it on the library website as necessary. Accepts payments of fees charged for public meetings.
- Answers and directs in-coming phone calls; greets the public coming to the Administration offices; provide assistance to Administration staff as needed.
- Performs Notary Public functions for the public.
May be required to work nights and weekends.
Required Minimum Qualifications
- Undergraduate degree from an accredited college or university, with a major in business administration preferred; and
- Two (2) years of supervisory retail experience, bookstore management preferred.
- Two (2) years of experience in ordering, inventory and cash management preferred.
How to Apply for Community Affairs Assistant:
Applications may be picked up or submitted at any Anderson County Library location, or click here to download the application. Adobe Acrobat Reader is required.
Head of Youth Services – Librarian IV
Works under the supervision of the Assistant Library Director.
Oversees Youth Services for the Library system to include the Children’s Department and Young Adult Department.
Develops Youth Services programs and services by:
- Coordinating, supervising and evaluating Youth Services programming at all locations to children and teens.
- Monitoring the quality of programs for children and teens and making recommendations for enhancements.
- Coordinating publicity efforts with appropriate library staff to promote community awareness of Library programming, events, services and materials for children and teens.
- Establishing community contacts and participating in outreach events to publicize the Library’s services for children and teens.
- Overseeing the scheduling of Youth Services personnel.
- Presenting all Youth Services contracts for approval by Library Director.
- Coordinating the summer reading program and other special children and teen initiatives and programs.
Plans, implements and monitors collection development procedures for Youth Services materials throughout the library system by:
- Overseeing the selection and organizing of books, AV, digital and other materials and equipment. Assuring staff training with Library purchasing software and major vendors used.
- Identifying trends which may have an impact on collections requirements.
- Overseeing the evaluation of current Youth Services collections system-wide for condition, use and currency. Makes deletions based on criteria from the Collection Development Policy.
- Overseeing the compilation of lists of materials to interest children and young adults.
Manages Youth Services system’s policy & procedures, recommends changes, creates documentation, and works to implement Youth Services training as needed.
Responsible for obtaining supplemental outside funding for Youth Services by applying for grants, soliciting contributions and establishing relationships with community partners. Tracks outside funding received and spent.
Coordinates and supervises Youth Services community outreach, including schools, local agencies and community events.
Responsible for the closing procedures for the Main Library one weekend a month and/or one night a week, if needed, ensuring safety and security.
Effectively uses independent judgment to resolve staff, patron and operational problems within established guidelines. Handles employee grievances and helps maintain harmonious employee relations.
Required to work nights and weekends.
Required Minimum Qualifications
- Master’s degree in library science from an American Library Association accredited university;
- At least five (5) years of library experience in youth services, including program planning and oversight responsibilities;
- Supervisory experience (two (2) years preferred), and
- Multi-site coordination of staff and/or programming preferred.
How to Apply for Head of Youth Services:
Send a resume with three professional references (which include name, address, telephone and e-mail contact information) to Jane Mears, Human Resources, Anderson County Library, 300 N. McDuffie Street, Anderson, SC 29621 or email@example.com
Anderson County Library is an Equal Opportunity Employer and a Drug-Free Workplace. The library participates in the E-Verify Self Check System. Pre-employment drug screening is required. For more information, please consult the Anderson County Library Hiring Policy.